Policy and Role Management

Policy and Role Management

Organizational structures, IT systems, and mix of users continually change. When trying to manage user permissions in accordance with security policies organizations face a substantial task.



Gain Control of User Access in Dynamic Environments

Cyber security is high on the agenda for organizations in most industries across the world. In order to avoid IT security breaches organizations see it as a critical task to properly implement security measures and processes to secure access to critical business IP and sensitive data.

But how do you gain full control over the millions of user permissions that constantly change in a complex mix of users, IT systems and organizational structures?

Challenges include:

  • Difficulties managing access rights in accordance with governance policies and compliance regulations
  • Complex and time-consuming management of access rights of thousands of users while maintaining consistency across diverse systems
  • Difficulties enforcing business-level control of access rights, which puts constraints on IT resources for administration
  • Lack of transparency of access rights – permissions often have little meaning to business users
  • Inefficiency of the manual administration processes for user permissions
  • Difficulties keeping access rights updated while business dynamics continually impose changes to definitions of roles and responsibilities
Omada Policy and Role Management

Omada Policy and Role Management

The Omada Identity offers a flexible business-centric approach based on best-practice policies for role-modelling. By defining which processes include the most business critical access policies in systems and applications, it is possible to start ensuring that existing system access and new access requests are driven by business policies and compliance requirements.

Omada Policy and Role management enables Role Based Access Control (RBAC) for managing security in large heterogeneous networks. Role management reduces both the complexity in user administration and the associated costs, thereby increasing the level of control and providing the ability to audit access rights for compliance and security audits.

Consolidated Role and Policy Management across Disparate Systems

Rather than managing user permissions at a granular level, user privileges and access rights are consolidated across disparate systems into a set of roles. Business users can easily understand role names such as “Account Manager” or “Sales Department”. This significantly reduces complexity and increases transparency of user permissions.

Additional advantages of policy and role management include simple processes for assigning privileges to individual users, and dynamic updates of user permissions according to changes in the user’s HR data, such as changes in job function. Exceptions to the standard access management policies are thus handled with consistent high level of control and ability to audit the process history. This ensures realization of administrative savings and support for compliance reporting to efficiently prepare for security audits.

Benefits include:

  • Enforce access management policies by roles, in accordance with business policies and compliance regulations
  • Apply sets of roles for simple and consistent permission management across numerous systems and users
  • Support organizational change management efficiently through automated user-permission updates that reflect changes in users’ roles and responsibilities
  • Enable business-level control of access rights by using roles to match user permissions to the organization
  • Increase transparency of access rights, including documentation of the request and approval processes
  • Prepare successfully for audits and compliance reporting with a complete audit trail
IdentityPROCESS+ the Definitive Guide to Identity Governance and Administration Best Practice Processes