Role-Based Access Control: What Is It and Why Do You Need It?
Who has access to which systems in the organization, why, and how do you optimize the process for access control?
By Kenneth Fenger Jeppesen, Sales Nordic | March 2018
The implementation of role-based access control increases security in the organization. It is a complex and often time-consuming task to manage access rights for thousands of users across an organization, while retaining consistency across the various systems. Having full control of the access rights, which are constantly changing in a complex mix of users, IT systems, and organizational structures, is no mean feat. Regulations and legislations which continually imply changes only make it more difficult to keep the access rights updated.
Get in control
Knowing who has access to which systems and why is today alfa and omega. Today’s cyber threat is high, for both public and private organizations. Organizations are exposed in the media and their reputation tarnished if they do not have adequate control of their data, and with only just over two months to go until the introduction of the GDPR, good privacy data handling is only even more relevant.
Don’t forget the management layer
Identity and access management is a cornerstone of good IT security. It allows organizations to carry out role-based access control, which means that what you have access to – and just as importantly, what you do not have access to – is defined by your role.
Instead of managing user access rights on a granular level, access rights and user access rights are consolidated across various systems to a set of roles. This means, that if you work in the Finance team, you have one set of defined access rights, which are different than if you work in the Marketing team.
It is also crucial to remember that just because you are a manager, you should not have access to everything. In fact, it is quite the opposite, as it is the organization’s top layer, the CXO layer, which is of most interest to hackers. If all employees in the organization only have access to what is necessary for their area of work, you reduce the risk of a serious data leak, should a hack take place.
Stay on top of new regulations
With role-based identity and access management, you reduce both the complexity of user access rights and the associated costs. It also provides the possibility of reviewing the access rights to ensure compliance with various regulations, as well as optimize processes so that new employees can be up and running from day one, as it is predefined which systems the new employee should have access to, all based on his or her role in the organization.